![]() ![]() More companies than ever are using online forms and apps to track employee hours. Online timesheet forms and timesheet apps Lack of insights: It’s difficult for companies to gain insightful information from paper-based timesheets since the data on paper is not accessible without being manually entered.Lack of accessibility: Both paper and spreadsheet timesheet forms are not that accessible for workers either on the road or working offsite.Data-loss: Spreadsheets may become corrupted, users may overwrite data, or anyone on a workplace network can inadvertently delete time tracking files.It can also have an impact on the availability of historical data related to employee time tracking. Misplaced paper: Paper-based timesheets are also subject to being lost or misplaced, which can slow down payroll for workers.This costs both the workers and the companies who lose income or revenue due to errors. These errors can lead to over and under calculating hours worked and will require additional resources to fix the errors. Error-prone: Regardless of intent, workers filling out these forms can make errors in entering start-times or end-times.Although paper may seem like an easy and inexpensive option for documenting time, here are some of the hidden costs of paper forms and spreadsheets: ![]() Paper forms present many problems to workers and companies. What are the problems with paper and spreadsheet timesheet forms? This tracking time practice helps to understand how much services cost to deliver, how much effort is going into various jobs or projects, and how effectively employees use their time. Similarly, workers who work holidays may track time paid at a higher rate during a pay period.įor companies that want to utilize timesheets for exempt employees, the information collected may be more granular or project-related. Non-exempt employees who work over 40 hours a week can quickly document overtime pay on their timesheet. Most timesheet forms have a space for the employee name, an employee ID, the position of the employee, the week ending date, a start and end time field for each day, and any hours deducted for lunch breaks or sick leave. What information should a timesheet form collect? ![]() Even for timesheets submitted on a monthly basis, it can be difficult to recall any breaks taken several weeks ago or if an employee had to leave work early one day.Īlthough companies may pay employees at different intervals, it is essential that a business has a defined and consistent process in place for tracking time. Each of these payroll frequencies has a specific timesheet template to meet a company’s specific needs.Ī best practice with timesheets is to have employees or contractors complete them on a daily basis so that it is easier to keep track of hours worked. Continue reading this article to understand more about timesheet forms and how mobile applications work for businesses.Ĭompanies process payroll in various ways, including weekly, bi-weekly, monthly, or semi-monthly payroll. They also can include much more advanced features, like the ability to track employee mileage and other reimbursable expenses. This option brings a number of benefits to an organization, rather than using spreadsheets or paper.įor example, t imesheet apps integrate directly with payroll and billing systems. These apps also provide workers with the opportunity to enter time manually. These different forms can range from straightforward timesheet templates to more advanced templates that factor in billable hours, lunch breaks, sick leave, vacation leave, time-in/time-out, hourly rates, and other valuable information.Īnother solution for businesses is to use simple timesheet form apps that track employee hours and the number of hours worked by contractors in real-time. There are many simple resources available for printable timesheet templates using Microsoft Word or Excel timesheet templates. All of these tools are useful for time tracking of work hours. Companies can use different timesheet forms, such as a weekly timesheet, a monthly timesheet, a biweekly timesheet, or even a daily timesheet. Timesheet forms are an excellent way for businesses to manage time for their employees.
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